Study Technical Writing – Software program For the Technical Author

Table of Contents

“A pc will not clear up the errors in your handbook of procedures.” – Sheila M. Eby, American Enterprise Govt

Classes of Software program

In keeping with a synthesis of the knowledge we gathered, the sorts of software program a tech author wants falls into three normal classes:

– Lively – software program you want to have the ability to produce on

– Passive – software program you want to have the ability to obtain content material in

– Acquainted – software program it is likely to be helpful to be conversant in

Class One: Manufacturing Software program

The primary class is software program you utilize to create copy. At the beginning, after all, is a phrase processing program that’s suitable with nearly all of your purchasers. Proper now, Microsoft Phrase is the software program of alternative in most companies. For those who’re working one of many widespread PCs corresponding to Dell or HP, likelihood is you might have some model of Phrase. XP is fairly customary, however many writers use older variations and an increasing number of are shifting to Vista.

Even should you’re utilizing a Mac, you may run Microsoft purposes which can be suitable with PC-based purchasers’ necessities. For those who’re utilizing one other phrase processing program such a Phrase Good and Works, or in case your system is predicated on Linux or another open-source platform, you will want to have the ability to convert your paperwork into one thing simply accessible and usable by your PC/Microsoft-based purchasers.

Class Two: Passive Software program

As Austin Wilks, a Senior Technical Writer (Technical Author) in England put it, “I now stay primarily from my information of MS-Phrase and Acrobat PDF.” And that takes us to the second class that could possibly be known as ‘practical’ software program. When you usually will not be anticipated to supply in Excel, Visio, or PowerPoint, you do want to have the ability to obtain and open paperwork created in these packages. For instance, should you’re employed to write down a PowerPoint presentation, you will not create it in PowerPoint, however you are more likely to be supplied with examples of format and content material in that program. You want to have the ability to learn and perceive the fashion the shopper expects your phrases to suit into.

Two different vital packages you will have to work in are Excel and Adobe Acrobat. Excel is, in the intervening time, the preferred spreadsheet program. You may steadily get Excel information corresponding to challenge timelines and administration data. Except you are setting your self up as a full-service store, you will not be anticipated to create Excel paperwork, however it’s possible you’ll want to have the ability to manipulate knowledge to some extent in this system.

Adobe Acrobat is the software program that converts paperwork from varied packages into .pdf information. PDF stands for Moveable Doc Format. Changing a file to .pdf protects the format so that it’s going to look precisely just like the printed model once you have a look at it on the monitor. A doc might be saved as a .pdf as a part of the Print course of in Phrase. In case your phrase processing program would not let you create .pdf information, you may obtain a free program known as PrimoPdf from

Keep in mind although, there are two ranges of Acrobat. Acrobat Reader is a ‘read-only’ program that lets you obtain, open, and skim any .pdf file. However you may’t manipulate it in any manner corresponding to copying a portion of it. To try this, you will have to have Acrobat Professional. Whereas it isn’t as broadly used because the others, Visio is a program you’ll sometimes want with a view to open a flow-chart doc corresponding to a bit of software program design, course of diagram, or hierarchy construction. Simply as with the others, you in all probability will not be anticipated to create paperwork in Visio, however you may be anticipated to have the ability to open and perceive them.

Austin summed it up this manner: “Usually a TW must be a extremely competent phrase processing operator, in a position to get hold of the structure required for the job-in-hand with out effort.”

By now, you are in all probability pondering, “What’s all this going to price me?” The best, though not essentially the most affordable, option to get all of those packages, should you laptop did not include them, is by shopping for Microsoft Workplace Skilled. This bundle contains Entry, Accounting Categorical, Excel, Outlook, PowerPoint, Writer, and Phrase typically for underneath $200. Adobe Acrobat Reader is a free obtain, however you will want Acrobat Skilled, which might price as much as $500 relying on the place you purchase it. Visio Skilled will also be as a lot as $500 relying on the place you purchase it, however Visio Normal will do what you want and prices significantly much less. To reply the query, then, ranging from scratch and shopping for all of those packages, you are between $1,000 and $2,000. Chances are high, although, you have already got a few of them, and you do not want all of them on day-one. That provides you time to test the Net for suppliers who give vital reductions on each form of software program. You would possibly have the ability to get all the things you want for underneath $1,000.

Class Three: Acquainted Software program

The ultimate class is software program it helps to be conversant in however that you simply will not be anticipated to make use of. This contains excessive specialised packages for designing or publishing. Once more, except you are setting your self up as a full-service store, you will not want to supply work in packages corresponding to Photoshop, Quark, Print Store, Web page Maker, or InDesign. Except you are knowledgeable in these sorts of software program, you are higher off not trying to make use of them.

Job One: Good Writing

A closing observe on one thing that steadily got here up after we talked to folks about what a tech author wants. We heard it from each ends of the spectrum; from Emily Schreiber, a artistic director who hires writers, and from Austin Wilks who’s a profitable author. He put it like this: “Nevertheless, as I’m certain that you’ll stress, the true factor a TW wants is management over language, adequate to precise what must be stated, in the best way it must put, to the people who want to listen to.”

Source by Bryan S. Adar